Meeting Minutes

2nd Informal Meeting Minutes for Ethics Form

Date: Tuesday, 2024-10-15

Abstract:
This meeting mainly discussed ethics documentation requirements, completed the preliminary checklist, outlined submission materials, and prepared questions for the supervisor.

Participants:

• Attendance: Zhihao Cao, Changhao Huang, Peini She, Zixin Ding
• Apologies of Absentee: Jinghao Liu, Zihan Zhou

Meeting Outline:

• ✔ Reviewed ethics-related documentation
• ✔ Completed Preliminary Checklist:
  • Referred to “Personal Data” guidance (from UNUK CS)
  • Reviewed UoN Code of Research Conduct and Research Ethics
  • Supervisor signature scheduled for 2024-10-16 (online)
  • Submission deadline: 2024-10-21 (via Submissions Section)
• Additional Documents (if applicable):
  • ✔ Full Ethics Checklist
  • ☐ Participant Information Sheet
  • ✔ Participant Consent Form (optional – justification needed if not used)
  • ☐ Participant recruitment materials (e.g., flyers, emails)
• ☐ Prepare questions for supervisor meeting (2024-10-16)
• ☐ Assign Chairperson and Secretary roles
• ☐ Book group study rooms for team meetings

Questions for Supervisor:

1. Should we list all team members' names in the Applicant Details section?
2. Is the Preliminary Checklist submitted once per team, or individually by each member?
3. Are our current project aims aligned with module expectations? What adjustments may be necessary?
4. Can we obtain the supervisor's WeChat and create a team group?
5. Are there suggestions for improving our project timeline and learning plan?